To use comments and annotations in Google Docs, follow these steps:
- Open your Google Docs document.
- Select the text or area where you want to add a comment or annotation.
- Right-click on the selected text or area and choose "Comment" from the context menu. Alternatively, you can go to the "Insert" menu at the top and select "Comment."
- A comment box will appear on the right side of the document. Type your comment or annotation in the box.
- Click on the "Comment" button to post the comment. The comment will be visible in the right margin next to the selected text or area.
- You can also mention specific people in the comment by typing "+" or "@" followed by their email address or name. They will receive a notification of your comment.
- To reply to a comment, click on the comment, and a reply box will appear. Type your reply and click the "Reply" button.
- You can resolve a comment if it's no longer needed by clicking on the "Resolve" button inside the comment box. Resolved comments will still be accessible but won't be visible in the document by default.
- To view all comments in the document, go to the "Comments" menu at the top. It will show a list of all comments, and you can navigate through them.
- If you want to add annotations (highlight or underline text), select the desired text, right-click, and choose "Comment" or "Insert" > "Comment." Type your annotation in the comment box that appears. Annotations will not be visible in the document by default but can be seen when someone views the comment.
By utilizing comments and annotations, you can collaborate with others, provide feedback, and have discussions about specific parts of the document directly within Google Docs.